The Board of County Commission (BOCC) for Washington County met in regular session on Monday, September 9, 2015 in the Commission room at the Washington County Courthouse. Members present: Tim Mueller, 1st District Commissioner, and Roger Otott, Chairman, 2nd District Commissioner. Gary Ouellette, Vice-Chairman, 3rd District Commissioner, was absent. Denae Jueneman, County Clerk, was present to record meeting minutes.
The next regular meeting will be Monday, September 14th, 2015 at 8:30 a.m.
Chairman Otott called the meeting to order.
Deb Nutsch, First National Bank of Washington, asked permission to use the Courthouse square and basement bathrooms for the upcoming FNB Fall Fest on September 19th. The Board approved the request.
Commissioner Mueller made a motion to approve all consent agenda items. Chairman Otott seconded the motion. Motion passed unanimously to approve the following consent agenda items:
• Commissioner Mueller to serve on the Chief Elected Official Board of Heartland Works.
• Official minutes from August 10, August 17, August 24, and August 31.
Jueneman presented early renewal rates received from Blue Cross Blue Shield on the County’s current plan and a contract with the State of Kansas health care plan. The Board discussed the two plans. Commissioner Mueller made a motion to sign the Kansas State Employees Health Care Benefits Program Non-State Public Employer Contract. Chairman Otott seconded the motion. Motion passed unanimously. Jueneman indicated she would have packets regarding the new plan out to all employees by the end of the week.
The Board received a monthly report from Washington County Senior Citizens and a public notice from KDHE regarding the re-issuance for an existing facility located in section 26 of Highland Township. Comments are due by October 3, 2015. The public notice will be on file in the Clerk’s office for public viewing.
Jueneman requested executive session for non-elected personnel. Commissioner made a motion to enter into executive session and Chairman Otott seconded the motion. Motion passed unanimously. No action was taken upon returning to regular session.
Two representatives with FEMA; three representatives with the Kansas Dept. of Emergency Management; Deb Swoboda, Washington County Emergency Management Director; Justin Novak, Washington County Road & Bridge Supervisor; and Elizabeth Hiltgen, County Attorney, joined the Board to get clarification on the ownership of roads located in Highland Township for the purposes of applying for FEMA funds for the recent storm damage. Hiltgen informed all parties that the township transferred its powers and duties to the County in 2012 per K.S.A. 80-120. Accordingly, Highland Township still exists and the Township still owns the roads located in the Township so all funds that may be disbursed from FEMA should be paid to the Township and not the County.
Novak presented four verbal quotations for 7500 gallons of #2 diesel. Commissioner Mueller made a motion to accept the quote from Kramer Oil as low bid at $1.994/gallon. Chairman Otott seconded the motion. Motion passed unanimously. Novak said he has had several requests from Townships to order pipe but was concerned about the sizes of pipes and the upfront cost to the Road & Bridge Department. Hiltgen will check on the option to charge upfront and/or adding on a service charge.
A group of concerned citizens approached the Board and Novak regarding the possible removal of asphalt on All American Road south of Barnes. Commissioner Mueller said that, according to Cook Flatt & Strobel Engineers, the County could only afford to redo ½ mile per year and stay within the County’s current budget. With that estimate, it would require 5 years to complete the 3 mile stretch. Commissioner Mueller thought patching holes is throwing good money at a bad road and felt it was a more viable option to have a good gravel road than a patched asphalt road. Novak gave estimates on repairing the road versus tearing up the road and making it a gravel road. Citizens stated there is not a road that goes South between Waterville and Greenleaf except for All American so they would like to keep the asphalt road. They said the road has been ignored for many past summers but believe if the road was maintained better the asphalt would last longer. Both Commissioner Mueller and Chairman Otott agreed not to tear up anything this fall and to work toward maintaining the road.
Novak requested executive session for non-elected personnel. Commissioner made a motion to enter into executive session and Chairman Otott seconded the motion. Motion passed unanimously. No action was taken upon returning to regular session.
Janice Kearn, County Health Administrator, reported on monthly activity in the health department. Kearn asked Commissioner Mueller if he would accompany her to the Lion’s Club meeting on the 15th at noon. Commissioner Mueller agreed. Kearn asked that the Board respond to emails she sends out, even if it’s just to let her know that they received the email. Kearn said the BOCC and her need to have a Board of Health meeting to discuss responsibilities and the future of health in the County. No date was set. Kearn asked about her evaluation she asked the Board to perform last month. Chairman Otott said the evaluation was not yet complete.
Don Alldredge, Janitor, discussed asbestos floors in the Courthouse. No decisions or actions were taken.
The Board broke for lunch for 30 minutes.
Duane Bruna, Environmental Science Director, presented bids for four tires for the Dodge truck. He also presented three progressive letters that he sends to landowners who have thistles on the property.
Swoboda stated National Fire Prevention week is October 4-10 and asked permission to purchase items for County school kids totaling $1,985. Commissioner Mueller made a motion to purchase the items. Chairman Otott seconded the motion. Motion passed unanimously.
The meeting adjourned at 1:35 p.m.