Norton City Council Minutes- 9/16/2015

NOTE: The following minutes are unofficial until approved at the next regularly scheduled council meeting.

September 16, 2015

The Norton City Council met in regular session Wednesday, September 16, 2015, at 5:30 p.m., with Mayor Jim Miller presiding. Council members present were Jerry Jones, Roberta Ryan, Chriss McDiffett, Gary Lacy and Ron Briery. Jeff Urban was absent. Others present were Gary and Carol Erlenbusch, Tiziana Milani, Robert Bowman, Dan Bainter, Jeff Wolf, Ron Ridley, Karen Griffiths, Chad Buckley and Darla Ellis. Allan Taylor arrived at 5:42 p.m.

Motion was made by Roberta Ryan and seconded by Jerry Jones to approve the September 2, 2015, council meeting minutes as written. Vote taken. Motion carried.

The following building permits were presented:

Terry & Sharon Smothers – $ 2,000 – Dwelling remodel at 702 N. Norton Ave.

Scott & Karen Christensen – $30,000 – Construct in ground pool at 603 W. Crane St.

Benjie Whittenburg – $ 500 – Garage addition at 318 S. State St.

John Baker – $ 700 – Reroofing at 407 W. Main

Connie Lacy – $ 3,000 – Reroofing at 414 N. Graves

Connie Lacy – $10,000 – Reroofing, construct deck and demolish garage at 318 S. First

Anthony Knoll – $ – Curb cut at 707 N. West Ave.

Gary and Carol Erlenbusch were present to discuss improvements they would like to make to the Veteran’s Memorial Park. Gary stated they are removing and replacing the bricks around the memorial. They would also like to add on to the west end of the memorial. The addition would be approximately 2’ by 3’. Motion was made by Jerry Jones and seconded by Roberta Ryan to allow them to make the improvements at the Veteran’s Memorial Park. Council said they’ve done a very nice job with the park and all of their work is appreciated. Vote taken. Motion carried. They left the meeting at 5:35 p.m.

Motion was made by Jerry Jones and seconded by Ron Briery to waive the formal second reading of Ordinance #1677, amending section 7-402 of the Fire Insurance Proceeds Fund for the City of Norton. This will increase the amount paid to the City from 10% to 15% of the covered claim payment. Vote taken. Motion carried.

Karen Griffiths reported the City will need to adopt a Charter Ordinance regarding the change of city elections to November because of the new state legislation. She will get more information at the City Attorney’s conference in October and then bring it back to the council for approval.

Motion was made by Ron Briery and seconded by Jerry Jones to adopt Resolution #20-2015, fixing the time and place and providing for notice of a hearing on November 4, 2015 at 5:45 p.m. before the Governing Body of the City of Norton, at which the owner, his or her agent, lienholders of record, occupants and other parties in interest of structures located at 326 S. State Street may appear and show cause why such structure should not be condemned and ordered repaired or demolished as an unsafe or dangerous structure. This structure was damaged in a fire on August 23. Vote taken. Motion carried.

At 5:45 p.m., Mayor Miller opened the Public Hearing to discuss the condition of the properties located at 1003 Echo Acres and 1004 Echo Acres in Norton, Kansas. The purpose of the hearing is for the owner, his or her agent, any lienholders of record, any occupant and any other parties in interest of the structures to appear and show cause why such structures should not be condemned as unsafe or dangerous structures and ordered repaired or demolished. The first notice regarding the substandard property was sent on May 18, 2015. Jeff Wolf showed slides which demonstrated the violations that exist as of September 14. He recommended that the structures be razed and removed within 30 days.

Allan Taylor was present at the hearing and discussed the properties. He stated he is working with Scott Sproul of Economic Development on the sale of the property, and hopes to have an offer within 30 days. He stated for the past 2 years, he has used the 2 trailers as storage instead of housing because he does not think the trailers are in livable condition. The barn is being used for storage also. He moved out of the house last year and had utility services disconnected. He stated he does not plan to fix them up and put money into them, since the proposed new owners plan to remove them.

Motion was made by Ron Briery and seconded by Chriss McDiffett to adopt Resolution #21-2015, finding certain structures at 1003 Echo Acres and 1004 Echo Acres to be dangerous, unsafe and unfit for human habitation, and finding that the landowner or agent shall be ordered to raze and remove the buildings and structures within 60 days after September 16, and publication of this Resolution. If the landowner or agent fails to meet these timeframes to raze and remove such structures, the Governing Body orders that the structures be vacated and closed, and that the structures shall be razed, demolished and removed. Any related costs to the City shall be assessed as costs and special assessments. Vote taken. Motion carried.

Chief of Police Ron Ridley stated he will be conducting interviews for the Police Clerk position Thursday and Friday. He will have a recommendation for the Public Safety Committee on September 28.

City Administrator Chad Buckley reported the traffic signal at Highway 283 and 36 has been repaired. The broken drives at the pool have also been replaced. They need to be programmed and then the pool can be drained and winterized. A valve on the corner of Madison and Second Street has been replaced. Three sidewalk replacement requests are also being completed this week. The wastewater operators attended a class in Norton regarding the repair and maintenance of lift stations. They will receive 10 hours of continuing education. The street prison crew is almost done for the season; they will remove the concrete in front of the building at 116 S. Kansas Street, so the sidewalk and curb can be replaced. A new Elgin street sweeper was demonstrated for the public works department. Pride had their first public meeting and had many good ideas for improving the community.

Kevin Lakey of Kansas City Master Companies has submitted an estimate to install four new construction helical piers for the pipe supports located below the bridge on KQNK Road. Ron Briery asked if the engineer looked at the geological survey on the bridge. Motion was made by Chriss McDiffett and seconded by Gary Lacy to approve the contract with Kansas City Master Companies, at a cost not to exceed $9800 to come from the sewer fund. Vote taken. Motion carried.

Thaniel Monaco with BG Consultants has provided a new preliminary engineering agreement for the time involved in getting the CDBG street grant application ready. Chad Buckley reported the bus routes will be changing after the construction project at the school is completed, and Second and Crane will no longer be used as a bus route. Motion was made by Chriss McDiffett and seconded by Gary Lacy to approve the preliminary engineering agreement with BG Consultants at a cost of $7,500. Vote taken. Motion carried.

Neil Coleman of Titan Machinery, Inc. provided a quote for a jackhammer attachment for the Bobcat. Chad Buckley recommended to purchase the attachment and divide the cost between the electric, water and sewer funds. Motion was made by Gary Lacy and seconded by Ron Briery to approve the purchase of the jackhammer attachment at a cost not to exceed $6,145. Vote taken. Motion carried.

Tim Sprigg has submitted a request for sidewalk and curb replacement in front of 116 S. Kansas Street. The concrete will be removed in the near future so his electrician can replace the primary electrical service. Motion was made by Chriss McDiffett and seconded by Gary Lacy to approve the request for 54 feet of curb replacement and sidewalk replacement at 116 S. Kansas Street; the City will provide the labor and Tim Sprigg is responsible for the cost of materials. Vote taken. Motion carried.

Chad Buckley reported the new parks building has been ordered and he would recommend it be placed in the northeast corner of Elmwood Park, out of the floodplain. Motion was made by Jerry Jones and seconded by Roberta Ryan to erect the new parks building in the northeast corner of Elmwood Park, next to the skate park. Dirt work will need done before the building can be put in. Vote taken. Motion carried.

Karen Griffiths reviewed a proposed ordinance, adopting and establishing the purchase price for excess generation from customers or consumers with their own generation systems as required by the Public Regulatory Policies Act of 1978. The proposed ordinance will be discussed at a Utility Committee work session on September 23 at 4:00 p.m.

Jerry Jones stated there is still some construction work to be done at the Norton Aquatic Center, which he would like to have done by the end of October if possible. Concrete still needs poured on the north side of the parking lot between the curbs and joint sealing needs to be finished.

Roberta Ryan reported on the Chamber of Commerce activities. She stated the fireworks have been paid for thanks to Travel and Tourism. Many activities are planned downtown on September 26, including sidewalk sales, a scavenger hunt, a free movie, and entertainment. Ribbon cuttings will be held for Sonic and the Thistle Flower Shop, and a Fashion Show will be held in October.

Chad Buckley reported a traffic study is being done and communications continue with a potential retailer for a development East of Norton.

Motion was made by Jerry Jones and seconded by Ron Briery to move into Executive Session at 7:00 p.m. for 20 minutes to discuss non-elected personnel with the Mayor, Council, City Attorney and City Administrator present. Vote taken. Motion carried.

Council resumed at 7:20. A short recess was held to allow for photocopies to be made. Motion was made by Jerry Jones and seconded by Ron Briery to return to Executive Session at 7:25 p.m., for 15 minutes to discuss non-elected personnel with the Mayor, Council, City Attorney and City Administrator present. Vote taken. Motion carried.

Council resumed at 7:40 p.m. Motion was made by Jerry Jones and seconded by Roberta Ryan, following a 6 month evaluation of the City Administrator, to offer a 3 year contract with the total base salary of $73,000 per year, with severance pay on early contract termination, equal to six months of base salary; an annual evaluation and review will be completed on August 16 of each year, and his rate of pay will be reviewed at that time each year. Vote taken. Motion carried.

Motion was made by Roberta Ryan and seconded by Jerry Jones to approve Appropriating Ordinance #18 as a whole. Vote taken. Motion carried.

Motion was made by Ron Briery and seconded by Roberta Ryan to adjourn. Council adjourned at 7:43 p.m.

ATTEST: ___________________________ Mayor: ________________________________

City Clerk James L. Miller