Lincoln County Commissioners – March 20, 2017

LINCOLN COUNTY COMMISSIONER PROCEEDINGS
March 20, 2017

The regular meeting of the Lincoln County Board of Commissioners was held in the commission meeting room of the courthouse Monday, March 20, 2017. Chairman Al Joe Wallace called the meeting to order at 10:00 a.m. with Vice-Chairman Terry Finch present, Alexis Pflugh present via telephone. County Clerk Dawn Harlow was in attendance.

Others present for portions of the meeting: Rod Tromble, Cynthia Nelson, David Luke, Darrell Oetting, Mary Powell, Steve Schneider, Jeremy Wiebke, Howard Wehrman, John Tyson, Jim Wiebke, Katie Good, Bev Fisher, Jerry Miller, Robert Woody, Katy Black, Brian Hill, Clay Haring, Bob Howe, Scott Hartman, Mike Kratky, Becky Rathbun, David Dohe and Robert Crangle.
Alexis Pflugh discussed the nursing home lease agreement and should they consider mailing RFP’s (request for proposals) to other facilities. Pflugh will draft a letter and mail to other companies.

Terry Finch moved to approve payment to Campbell and Johnson for services provided through February 10, 2017, funds to be drawn from fund 44, seconded by Al Joe Wallace. Motion carried.

David Luke, KCAMP Administrator presented the history on KCAMP explained services being provided to member counties and non-county municipalities, and related due to the viability of KCAMP the board of directors have elected to return a portion of premium to each county in a form of a dividend, presenting a check to the board representing the dividend.
Terry Finch moved to approve and adopt Resolution 2017R-01, Preliminary Resolution and Notice of Proposed Vacation, whereby the board proposes to vacate the following township line road located in Colorado and Elkhorn Townships: that part of N 250th Rd lying between Section 18 Township 12S, Range 6W and Section 13, Township 12S, Range 7W beginning at the Northwest corner of the SW1/4 of Section 18 Township 12S Range 6W, also being the Northeast corner of the SE1/4 of Section 13 Township 12S Range 7W, thence South one half mile to the Southwest corner of the SW1/4 of Section 18, also being the Southeast corner of the SE1/4 of Section 13, said right-of-way being 40 feet. A vacation hearing will be held April 3, 2017, at 10:30 a.m. in the commission meeting room of the courthouse, seconded by Alexis Pflugh. Motion carried.

The chairman recessed the meeting to the courthouse courtroom at 9:55 a.m.

The chairman reconvened the meeting at 9:58 a.m. in the courthouse courtroom.

Landfill/Transfer Station Operator Kerry Jackson provided a copy of the Notice of Compliance report for the facility, noting that that no violations or deficiencies were cited. Jackson provided a bid from Lebien Seeding and Fencing to seed, mulch and fertilize the construction and demolition pit cell #1. Al Joe Wallace moved to contract with Lebien Seeding and Fencing to seed, mulch and fertilize cell #1 in the amount of $2,123, seconded by Alexis Pflugh. Motion carried. The landfill/transfer station will return to summer Saturday hours beginning April 1.

Commissioner Wallace read correspondence from Ladonna Reinert concerning the Board of Health meeting scheduled April 10 at 2:00 p.m.

Terry Finch moved to approve and adopt the minutes of the March 13, 2017 regular meeting as presented, seconded by Alexis Pflugh. Motion carried.

Clay Haring, Post Rock Aviation requested that the county move forward with the road closure for a portion of E Navajo Dr as part of the airport expansion project, noting that the gas line company has plans to install a pig shooter, and if it is installed on either side of the current road, it will be obstructing the new proposed run way and the current runway, so it was suggested that the road be closed so that they can install it in the road surface which will not interfere with either runway. Terry Finch moved to approve and adopt Resolution 2017R-02, Preliminary Resolution and Notice of Proposed Vacation, whereby the board proposes to vacate the following road located in Marion Township: that part of E Navajo Dr lying between Section 25 Township 11S, Range 8W and Section 36, Township 11S, Range 8W beginning at the Northeast corner of the W1/2 NW1/4 of Section 36 also being the Southeast corner of the W1/2 SW1/4 of Section 25 thence West to the Northwest corner of the W1/2 NW1/4 of Section 36 also being the Southwest corner of the W1/2 SW1/4, said right of way being 40 feet. A vacation hearing will be held April 3, 2017, at 10:30 a.m. in the commission meeting room of the courthouse, seconded by Al Joe Wallace. Motion carried.
Brian Hill, Katy Black and Robert Woody issued the following concerns regarding the ambulance service: staffing shortages for backup, not utilizing first responders, Interim Director, and continuing education.

Road and Bridge Supervisor Bob Howe reported that highway department representatives had viewed the 1999 Rosco Chip Spreader, relating that the spreader gates did not open when they were there. Scott Hartman, Van Keppel representative addressed the board relating that if the county agrees to purchase the chip spreader that Van Keppel will ensure that the spreader gates are fixed and it is in full working order and that management had agreed to drop the price of the unit, however the county will be responsible for shipping expenses from Oklahoma City. Hartman noted that the spreader is scheduled to be sold at auction on March 31. Terry Finch moved to purchase a 1999 Rosco SPR-HH Chip Spreader from Van Keppel, fully functional, in the amount of $21,500, seconded by Alexis Pflugh. Motion carried.

Howe inquired if any of the commissioners were interested in attending the district Highway Officials meeting. Howe presented a gravel agreement for the board’s approval. Al Joe Wallace moved to enter into a three year gravel removal/purchase agreement with Tim Lyne and Sondra Lyne, expiring March 31, 2020, seconded by Terry Finch. Motion carried. Howe provided an estimated cost prepared by Kirkham Michael for replacement of Off-System Bridge OS 117 (Elkhorn Township), noting that the estimated cost to replace is $175,000, and that the costs could be reduced if the county would remove the current structure and complete signage.

Emergency Manager David Dohe provided the weather forecast for the upcoming week and inquired if the board would like to rescind the burn ban. The board related that they will not rescind the burn ban, however if adequate precipitation is received they would consider having a special meeting to rescind. Dohe provided pictures of the tires on the incident command trailer and requested approval to purchase new tires. The board requested that Dohe obtain bids for the tires.

Questions, comments and rhetoric was received throughout the meeting by attendees on the following topics: purchasing equipment in the beginning of the year; nursing home generator suggestions; a meeting that was organized by Commissioner Pflugh with John Grace, a consultant from Topeka, regarding a Green House concept and the possibilities of building an addition to the nursing home utilizing this concept; and controlled burns.

Terry Finch moved to adjourn the meeting at 12:10 p.m., seconded by Al Joe Wallace. Motion carried. The next meeting will be held Monday, March 27, 2017 beginning at 10:00 a.m. in the commission meeting room of the courthouse.